Iris Florets World School, Bongloor (“School”, “we”, “us”, or “our”) is committed to protecting the privacy of students, parents, guardians, staff, website visitors, and other individuals whose personal data we process. This Privacy Policy explains how we collect, use, store, share, and protect personal data in connection with our school operations, admissions, academics, student welfare, transport coordination, communication systems, events, website, and digital platforms.
1. Who We Are
Iris Florets World School is an educational institution located in Bongloor Hyderabad, Telangana, India. We may collect and process personal data through our school campus, admissions office, website, mobile communication channels, parent communication systems, fee/payment systems, learning platforms, transport coordination systems, CCTV systems, and other school-administered services.
School Contact Details
Iris Florets World School, Bongloor, Nagarjuna Sagar Road – CBSE Affiliated School
Survey No. 244/I, 245/AA, 245 E, Nagarjuna Sagar Rd, Mangalpalle, Hyderabad, Telangana 501510
Hyderabad, Telangana, India
Phone: 094296 93711
Privacy / Grievance Contact
Phone: 094296 93711
2. Scope of This Policy
This Privacy Policy applies to personal data collected from or about prospective students and their parents/guardians, enrolled students and their parents/guardians, alumni where applicable, visitors to our website, participants in school events, competitions, workshops, or outreach programmes, vendors, consultants, and service providers where relevant, and users of school-managed digital systems and communication channels.
This policy applies particularly to digital personal data, including data collected online or offline data that is later digitised.
3. The Personal Data We Collect
a) Student Information
- full name
- date of birth
- gender
- class/grade information
- admission number / student ID
- photograph
- attendance and academic records
- examination performance
- discipline and behavioural records
- participation in extracurricular activities
- transport details
- library usage
- health-related or emergency information provided to the school
- student identification data used for campus administration
b) Parent / Guardian Information
- full name
- relationship to student
- phone number
- email address
- residential address
- occupation details where submitted
- ID or address proof where required for admission or compliance
- billing and fee payment details
- emergency contact information
c) Website / Digital Platform Information
- IP address
- browser/device information
- cookies and similar technologies
- enquiry form submissions
- portal login data
- communication preferences
- usage logs for school-managed systems
d) Visual / Security Data
- CCTV footage from school premises
- photographs and videos from classrooms, events, celebrations, competitions, trips, or school publications, where applicable
4. How We Collect Personal Data
We may collect personal data directly from parents, guardians, students, staff, and other individuals; through admission forms, registration forms, consent forms, and school records; through our website, enquiry forms, and online portals; during parent-school communication; through fee payment systems; through educational software or learning management tools used by the school; through CCTV systems installed on school premises; through event registrations, contests, and outreach programmes; and from lawful third-party service providers supporting school operations.
5. Why We Collect and Use Personal Data
- processing admissions and enrolment
- verifying identity and eligibility
- maintaining student records
- delivering academic instruction and student support
- administering examinations, assessments, and academic progress reports
- ensuring student safety and campus security
- managing attendance, transport, and emergency coordination
- communicating with parents/guardians regarding school matters
- processing fees and maintaining financial records
- providing access to school portals, digital tools, and communication platforms
- organising events, trips, competitions, and extracurricular activities
- publishing student achievements, event highlights, newsletters, and school communications, where appropriate
- complying with legal, regulatory, board, or governmental requirements
- resolving disputes, complaints, and grievances
- maintaining website performance, security, and user experience
6. Consent and Children’s Data
As a school, we may process personal data relating to children. Where required by applicable law, we will seek consent from the parent or lawful guardian for the processing of a child’s personal data. We may also obtain specific permissions for particular activities such as use of student photographs, videos, event participation records, or third-party educational platforms, where appropriate.
7. Student Photos, Videos, and Publicity Materials
The School may capture photographs and videos during classes, school events, annual day programmes, competitions, field trips, celebrations, award ceremonies, and other official school activities. These may be used for internal records, academic documentation, yearbooks, newsletters, notice boards, school magazines, school website updates, and official social media or promotional materials, subject to the School’s consent practices and lawful use requirements.
If a parent or guardian does not wish for a student’s image to be used in publicity-related content, they may contact the School using the contact details listed in this policy. The School will review such requests in accordance with applicable law, operational necessity, and prior use.
8. CCTV and Campus Security
The School may use CCTV surveillance in selected areas of the campus for safety, security, discipline support, visitor management, and protection of students, staff, infrastructure, and school property. CCTV systems are not intended to intrude on personal dignity and will be used in a proportionate manner for legitimate school and safety purposes.
Recordings may be accessed only by authorised personnel and may be shared with law enforcement, regulatory authorities, or legal advisors where necessary and legally permissible.
9. Cookies and Website Technologies
Our website may use cookies or similar technologies to improve website functionality, understand visitor behaviour, remember preferences, protect platform security, and support basic analytics. Cookies may collect technical information such as browser type, device information, pages visited, time spent, referring pages, and IP-related data.
Users may adjust browser settings to refuse or manage cookies, though certain parts of the website may not function properly as a result. If the School uses analytics, embedded forms, or third-party website tools, those services may process limited technical data as part of site operations.
10. Sharing of Personal Data
We do not sell personal data. We may share personal data only when necessary and for legitimate school purposes, including with:
- school administrators, teachers, and authorised staff
- examination boards and educational authorities
- fee/payment processors and banking partners
- transport coordinators and service providers
- IT, cloud, website, ERP, SMS, email, or app service providers
- medical responders or emergency contacts where necessary
- auditors, legal advisors, and compliance professionals
- law enforcement or government authorities where required by law
Where third-party service providers process personal data on our behalf, we expect them to handle such data with appropriate confidentiality and security standards.
11. Data Retention
We retain personal data only for as long as necessary for the purposes described in this Privacy Policy, or for as long as required by applicable law, school recordkeeping obligations, board requirements, financial compliance, dispute resolution, child safety obligations, or legitimate administrative needs.
Some records, such as admission records, academic records, fee/payment records, transfer certificates, discipline-related records, or safety-related records, may need to be retained for longer periods depending on legal, regulatory, or operational requirements.
12. Data Security
We take reasonable technical and organisational measures to protect personal data against unauthorised access, disclosure, misuse, alteration, loss, or destruction. These measures may include access controls, password protections, restricted system access, staff confidentiality expectations, secure backups, vendor controls, and administrative safeguards appropriate to the nature of the data involved.
No system can guarantee absolute security. However, we aim to protect school-related personal data responsibly and respond appropriately if an incident affecting personal data occurs.
13. Data Principal Rights
Subject to applicable law, eligible individuals may have rights in relation to their digital personal data, including the right to:
- request information about personal data processed by the School
- request correction or updating of inaccurate or incomplete personal data
- request erasure of personal data where applicable and where retention is no longer necessary
- withdraw consent in cases where processing is based on consent
- seek grievance redressal in relation to the handling of personal data
In the case of student data, such requests may ordinarily be made by the parent or lawful guardian, especially for minors, subject to legal and institutional requirements.
14. How to Exercise Privacy Rightsx
To make a privacy-related request, please contact us using the details below:
Privacy / Grievance Contact
8179287111
Please include sufficient details to help us verify and process the request. We may ask for reasonable information to confirm identity, authority, or relationship to the student before acting on a request.
15. Cross-Border or Cloud-Based Processing
Some of our service providers may use cloud infrastructure or technology environments that involve processing or storage across different locations, subject to applicable law and contractual safeguards. Where digital systems are used, the School seeks to work with service providers that support appropriate privacy and security practices.
16. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect legal, operational, technological, or institutional changes. The revised version will be posted on our website with an updated effective date. We encourage parents, guardians, and users to review this page periodically to stay informed about how personal data is handled.
